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What records managers should know about quality control.

C J Bauer

    The Journal of Information and Image Management : JIIM
    |August 9, 1983
    PubMed
    Summary
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    This guide helps records managers establish quality standards for microfilm services, focusing on source document conversion. It details the impact of poor quality and provides contract suggestions for better microfilm management.

    Area of Science:

    • Information Science
    • Archival Science
    • Records Management

    Background:

    • Microfilm conversion is crucial for records management but often suffers from inadequate quality standards.
    • Poor microfilm quality can significantly hinder the usability and effectiveness of records management programs.

    Purpose of the Study:

    • To provide records managers with guidance on establishing qualitative standards for microfilm services.
    • To assist in the conversion of source documents to conventional roll film or jackets.
    • To offer practical suggestions for defining minimum quality standards for in-house and service bureau filming.

    Main Methods:

    • The article synthesizes practical experience from operating a microfilm service bureau.
    • It reviews the consequences of poorly planned microfilm conversion projects.

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  • Recommendations are based on Association for Information and Image Management (AIIM) criteria for source document microfilm.

    • Main Results:

    • Identifies the negative impact of poor microfilm quality on records management.
    • Suggests specific minimum standards for microfilm quality.
    • Provides a sample contract to aid in developing service agreements.

    Conclusions:

    • Establishing clear, qualitative standards is essential for successful microfilm conversion projects.
    • Adherence to defined standards, such as AIIM criteria, ensures microfilm usability in records management.
    • This guidance empowers records managers to implement effective microfilm policies and contracts.