Computerizing an integrated clinical and financial record system in a CMHC: a pilot project

Area of Science:

• Health Informatics
• Mental Health Services Management
• Information Systems

Background:

• Community mental health centers require efficient data management for operational and financial oversight.
• Existing systems may lack comprehensive audit trails and seamless data transmission capabilities.

Purpose of the Study:

• To assess the feasibility of implementing a local, automated Staff/Management Information System (S/MIS) in a community mental health setting.
• To establish an effective audit trail for services and reimbursement.
• To create a viable mechanism for transmitting center data to a state system.

Main Methods:

• A three-year project at the Heart of Texas Region Mental Health Mental Retardation Center (HOTRMHMR).
• Design and installation of a fully integrated S/MIS.
• Evaluation of agency philosophy, costs, management attitudes, and implementation processes.

Main Results:

• Successful design and installation of an automated S/MIS over three years.
• Demonstrated feasibility of a comprehensive local data system.
• Established an effective audit trail and a mechanism for state data transmission via computer tapes.

Conclusions:

• Automated S/MIS are feasible and beneficial for community mental health centers.
• Integrated information systems enhance service tracking, reimbursement, and state-level data reporting.
• Consideration of agency philosophy, costs, and management is crucial for successful implementation.