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Criteria for software evaluation: legal issues.

M D Bergren1

  • 1University of Minnesota, School of Nursing, USA.

The Journal of School Nursing : the Official Publication of the National Association of School Nurses
|July 27, 1999
PubMed
Summary
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School nurses must understand legal standards for electronic health records. Selecting compliant software with features like auditability and secure access is crucial for maintaining legally sound student health records.

Area of Science:

  • Health Informatics
  • Legal Compliance in Healthcare

Background:

  • Maintaining electronic health records (EHRs) in schools necessitates adherence to legal standards for both electronic and health data.
  • School nurses play a pivotal role in selecting appropriate hardware and software systems.

Purpose of the Study:

  • To outline the legal requirements for electronic health records in educational settings.
  • To identify critical software features that ensure the legal integrity of student health records.

Main Methods:

  • Review of federal and state legal standards pertaining to electronic and health records.
  • Analysis of software functionalities essential for legal compliance in school health records.

Main Results:

  • Compliance requires understanding of specific legal standards for electronic and health records.

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  • Key software capabilities include overwrite protection, multi-user passwords, multi-level access, audit trails, data rejection mechanisms, automatic backups, and robust date processing (e.g., Year 2000 compatibility).

    • Conclusions:

    • School nurses must possess comprehensive knowledge of legal standards to effectively manage student electronic health records.
    • Software selection should prioritize features that guarantee data integrity and legal defensibility.