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A novel interactive electronic protocol review system.

T W Lewis¹, J H Herbert, J Barrett

¹Laboratory Animal Veterinary, 3M Center Bldg. 270-2A-08, St. Paul, Minnesota 55144-1000, USA.

Contemporary Topics in Laboratory Animal Science

|September 19, 2001

Summary

A new Lotus Notes database system streamlines laboratory animal protocol review and approval. This digital system enhances communication and reduces processing time for investigators and the Institutional Animal Care and Use Committee (IACUC).

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Area of Science:

Animal Research Ethics
Laboratory Animal Science
Information Systems in Research

Background:

Traditional protocol review processes can be time-consuming and paper-intensive.
Effective communication between investigators and Institutional Animal Care and Use Committees (IACUCs) is crucial for ethical animal research.
Managing protocol documentation and approvals requires efficient systems.

Purpose of the Study:

To introduce a novel digital system for managing laboratory animal protocols.
To enhance the efficiency and transparency of the protocol review and approval process.
To facilitate improved communication among stakeholders involved in animal research protocols.

Main Methods:

Development of a protocol review system utilizing Lotus Notes database technology.

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Integration of investigator protocol generation, veterinarian review, and IACUC approval workflows.

Implementation of features for interactive dialogue and confidential discussion within the system.

Main Results:

The system enables interactive online discussions between IACUC members and investigators.
It facilitates confidential protocol deliberations among IACUC members.
The process becomes largely paperless, with all documentation archived digitally.
Remote access allows for easy inclusion of offsite IACUC members.
Streamlined protocol generation, review, and approval times are achieved through automated features and e-mail integration.

Conclusions:

The Lotus Notes-based system significantly improves the efficiency of laboratory animal protocol management.
Digital archiving and streamlined workflows reduce administrative burden and processing times.
Enhanced communication features foster a more collaborative review process.