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Related Experiment Videos

A web-based data repository and review system for faculty evaluation and promotion.

Lydia Pleotis Howell¹, Benny Poon, Thomas S Nesbitt

¹University of California-Davis School of Medicine, Sacramento, California, USA. lydia.howell@ucdmc.ucdavis.edu

Academic Medicine : Journal of the Association of American Medical Colleges

|June 28, 2007

Summary

MyInfoVault (MIV) is a new electronic system that streamlines faculty dossier management. While initial data entry posed challenges, the system significantly improved the efficiency and effectiveness of electronic dossier review compared to traditional paper methods.

Related Experiment Videos

Area of Science:

Health Sciences
Information Science

Background:

Faculty merit and promotion dossier management traditionally relies on paper-based systems.
Inefficiencies in managing and reviewing these dossiers can hinder the academic advancement process.

Purpose of the Study:

To describe the development and pilot implementation of MyInfoVault (MIV), a web-based system for managing faculty dossiers.
To evaluate the functionality and user experience of the PacketOnline module within MIV for faculty advancement.

Main Methods:

Development of a web-based central data repository (MIV) with integrated applications.
Pilot testing of the PacketOnline module over two years (2002-2006) at the University of California-Davis.
User survey to evaluate system functionality and compare it to conventional methods.

Main Results:

Dossier preparation tasks were rated similarly to the conventional method, with initial data entry noted as tedious.
Electronic review of dossiers demonstrated significant improvements in efficiency and effectiveness over paper-based methods.
Users were generally supportive of the new electronic system, despite some initial glitches.

Conclusions:

An electronic database system like MIV is a valuable tool for faculty merit and promotion review.
Involving a multidisciplinary team is recommended to ensure user buy-in for new systems.
Ongoing enhancements and performance monitoring are crucial for system improvement.