Institutional open access funds: now is the time

To date, the Berkeley OA fund has ensured that 43 articles are free to be read immediately upon publication and 44 additional articles are now in the pipeline. The full scope of OA publishing during this period was significantly larger, at least by a factor of four. The OA fund allocation will continue to be carefully managed over the coming years. We are tracking our potential liability assuming the OA landscape grows with additional publishers and OA options. The amount predicted as necessary to maintain the fund based on the initial 18-month uptake data is US$45,000. This is less than 1% of the US$6.2 million the library invests in subscribing to closed-access digital journals. We are paying attention in particular to the attempts by the California Digital Library, which negotiates major journal publisher licenses on behalf of the UC campuses, to include terms within the licenses that enable UC authors to take advantage of publishers'hybrid OA options [16]. And it comes with far less of the myriad overhead costs associated with those closed-access subscriptions because that subscription price doesn't tell the full story of the actual cost of maintaining the subscription. Those subscriptions involve staff-intensive license negotiations. Institutions develop and maintain systems architectures in order to ensure that only authorized users have access and respond to challenges from publishers of the content when actual or potential breaches of the licenses are identified (publishers invest hugely in monitoring use of their content in order to ensure the license terms are not breached and are quite willing to contact the institutional subscriber when any untoward activity appears on their logs). They must, in certain instances, maintain the confidentiality of certain clauses in the licenses and increasingly respond to freedom of information, public records act requests related to the investments of public resources in those contracts. The need to experiment is particularly heightened during this economic crisis when investments in subscriptions are increasingly difficult to justify, particularly given the alternate forms of open access to content and decreasing ability for libraries to reliably distinguish OA and non-OA content within the journal. We believe that institutions (and the sub-institutional units that manage collection funds) should be open to exploring alternative funding models for scholarly communication. Institutions should highly value funding models that promote universal access to their research output. And during an economic crisis, these institutions should question the extensive financial and human resource investments required by the subscription model, a model that both excludes nonauthorized users and entails large-scale and complex licensing and legal obligations. The time is now for broad-scale adoption of institutional OA funds.