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Software tool for physics chart checks.

H Harold Li1, Yu Wu1, Deshan Yang1

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A new software tool simplifies and automates physics chart checks in radiation oncology, improving quality assurance and consistency. This tool aids physicists in managing, documenting, and performing chart checks, supporting accreditation processes.

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Area of Science:

  • Radiation Oncology
  • Medical Physics
  • Quality Assurance

Background:

  • Physics chart checks are crucial for quality assurance in radiation oncology.
  • Existing processes can be complex and prone to inconsistencies.

Purpose of the Study:

  • To describe a software tool designed to simplify, standardize, and automate physics chart checks.
  • To enhance the efficiency and reliability of quality assurance in radiation oncology.

Main Methods:

  • Reviewed national guidelines (ACR, ASTRO, AAPM).
  • Analyzed reported events related to physics chart checks.
  • Developed a C# software tool with four modules: chart check management, pretreatment/during treatment assistant, posttreatment assistant, and peer-review management.

Main Results:

  • The software tool features four independent modules for comprehensive chart check management.
  • Over one year of use, the tool significantly improved chart checking management, communication, documentation, and consistency.
  • Physicists in a radiation oncology clinic found the tool very helpful.

Conclusions:

  • The software assists physicists throughout the physics chart check process.
  • This tool is beneficial for radiation oncology clinics seeking or maintaining American College of Radiology accreditation.