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Process Improvement for Interinstitutional Research Contracting.

Michael Varner1,2,3, Jennifer Logan3, Todd Bjorklund4

  • 1Department of Obstetrics and Gynecology, University of Utah Health Sciences Center, Salt Lake City, Utah, USA.

Clinical and Translational Science
|June 18, 2015
PubMed
Summary
This summary is machine-generated.

Implementing the Lean Process streamlined multi-institutional research contracting. This management practice significantly reduced contract negotiation timelines, improving overall research implementation efficiency.

Keywords:
Lean ProcessProcess Mappingresearch subcontractroot cause analyses

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Area of Science:

  • Health Services Research
  • Management Science

Background:

  • Multi-institutional research collaborations are essential but hindered by complex contracting.
  • Healthcare systems face increasing demands for efficient research contracting.

Purpose of the Study:

  • To improve research contracting processes within two colocated healthcare systems.
  • To reduce delays in interinstitutional research contract implementation.

Main Methods:

  • Applied the Lean Process, including Process Mapping and Problem Solving Reports.
  • Focused on root cause analysis of contracting delays.

Main Results:

  • Identified individual contract legal negotiations as the primary cause of delays.
  • Developed standardized contract templates and refined processes.
  • Reduced the time from Notice of Grant Award to Purchase Order from 103.5 to 45.8 days (p = 0.004).

Conclusions:

  • The Lean Process effectively improves interinstitutional research contracting.
  • Streamlined contracting accelerates research implementation.