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Implementing an electronic treatment process, including Computerized Medical Systems (CMS) and IMPAC Multi-Access, reduced patient treatment preparation times by 25%. This digital transformation benefits both staff and patients through improved workflow efficiency.

Keywords:
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Area of Science:

  • Medical Physics
  • Health Informatics
  • Radiation Oncology

Background:

  • Patient treatment preparation is complex, involving multiple disciplines and technologies.
  • The center generates over 4500 treatment plans annually across two campuses.
  • A large, split program necessitated a transition to a fully electronic treatment process.

Purpose of the Study:

  • To detail the implementation of an electronic treatment planning and workflow system.
  • To analyze the impact of this digital transformation on treatment preparation times.
  • To assess the benefits for staff and patients in a multi-campus radiation oncology setting.

Main Methods:

  • Migration to Computerized Medical Systems (CMS) for external beam treatment planning using a thin-client architecture.
  • Configuration of IMPAC Multi-Access for a paperless, filmless treatment record and electronic patient workflow.
  • Standardization of treatment objectives through site-group approved care plans.

Main Results:

  • Treatment preparation times were reduced by 25% (2.5 days).
  • Workflow improvements were achieved through the integrated electronic system.
  • The implementation facilitated distributed, multi-site planning.

Conclusions:

  • The adoption of an electronic treatment process significantly streamlines patient preparation.
  • Digital workflow improvements lead to substantial time savings and enhanced efficiency.
  • The integrated CMS and IMPAC system offers clear benefits for radiation oncology centers with split programs.