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Best Practice Recommendations for the Retention of Radiotherapy Records.

E Lockhart1, K Bak1, L J Schreiner2

  • 1Radiation Treatment Program, Cancer Care Ontario, Toronto, Ontario, Canada.

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|August 17, 2017
PubMed
Summary
This summary is machine-generated.

Best practices recommend retaining radiotherapy health records and technical information for 5 years past a patient

Keywords:
Data retentionpatient record storageradiotherapyretention of health records

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Area of Science:

  • Oncology
  • Medical Physics
  • Health Informatics

Background:

  • Modern radiotherapy, including image-guided techniques, generates extensive data.
  • Effective management of radiotherapy records is crucial for patient care and research.
  • Current practices for record retention vary significantly across cancer programmes.

Purpose of the Study:

  • To establish best practice recommendations for maintaining and retaining radiotherapy health records and technical information.
  • To provide guidelines for cancer programmes to ensure data integrity and accessibility.
  • To support safe patient care, retrospective research, and policy development.

Main Methods:

  • A comprehensive review of published and grey literature on radiotherapy record retention.
  • Feedback collection from key informants across seven countries.
  • Expert consensus building to finalize recommendations.

Main Results:

  • Recommended retention period for complete health records: 5 years beyond the patient's lifetime.
  • Recommended retention period for technical radiotherapy plan information: 5 years beyond the patient's lifetime.
  • Inclusion of primary images, contours, dose distributions, and plan objects in retained technical data.

Conclusions:

  • The proposed recommendations outline an ideal state for radiotherapy record retention.
  • Adherence to these guidelines will facilitate safe and effective patient care.
  • Enhanced record retention will support robust retrospective research and informed policy decisions.