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Reducing after-hours prescription refill requests
Britton Zuccarelli1, Keith A Coffman1
1Division of Child Neurology, Children's Mercy, Kansas City, MO.
Insights
Physician quality of life improved by reducing after-hours prescription refill requests by 39%. This quality improvement intervention offers a sustainable solution for managing patient needs outside of business hours.
Area of Science:
- Quality Improvement in Healthcare
- Pediatric Neurology Practice Management
Background:
- Addressing parent requests for prescription refills outside of regular business hours presents convenience and logistical challenges.
- Physician call fatigue and exhaustion are significant concerns associated with after-hours responsibilities.
Purpose of the Study:
- To decrease the number of prescription refill requests received by physicians outside of regular business hours.
- To mitigate the impact of call fatigue and exhaustion on physicians handling after-hours calls.
Main Methods:
- A quality improvement project was implemented in a Child Neurology Division at a tertiary children's hospital.
- Intervention involved patient/family communication via mail and clinic signage, and a standardized script for contact center triage personnel.
- Data on after-hours refill requests were collected over a 12-month period (April 2015-March 2016).
Main Results:
- A statistically significant reduction in after-hours prescription refill requests was observed.
- The average number of monthly after-hours refill requests decreased by 39%, from 21 to 11 (p = 0.0055).
Conclusions:
- A simple intervention effectively reduced after-hours prescription refill requests.
- The intervention shows potential for improving physician quality of life by decreasing workload.
- Ongoing data collection is recommended to confirm the long-term sustainability of these positive effects.
Background:
It is not convenient or always possible to address parent requests for prescription refills after hours. The primary objective of this quality improvement study was to decrease the number of refill requests received outside of regular business hours. A secondary objective was to reduce the negative effects of call fatigue and related exhaustion for physicians taking calls.
Methods:
Voluntary participation in this quality improvement project was solicited from the Child Neurology Division at a single academic, tertiary, metropolitan children's hospital. Study design was developed from a project charter, fishbone diagram, process map, driver diagram, and plan-do-study-act worksheet. A peer-reviewed letter was mailed to all clinic patient families and signs were displayed in the clinic space as notification of a policy change. A peer-reviewed script was provided to the Children's Mercy Contact Center triage personnel addressing after-hours refill requests. The number of refill requests received during each after-hours call shift was recorded from April 1, 2015, to March 31, 2016, with a primary outcome measure of the monthly number of refill requests.
Results:
Postintervention, the average number of refill requests after hours decreased by 39% from 21 to 11 per month (p = 0.0055).
Conclusions:
This simple intervention has promise to limit prescription refill requests made after hours and improve physician quality of life. Continued data collection will help establish the sustainability of the effect made by this intervention.
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