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Surgery and out-patient data collection and reporting using Filemaker Pro.

A Conforti1, R Marci, M Moustafa

  • 1Department of Neuroscience, Reproductive Science and Odontostomatology, University of Naples Federico II, Naples, Italy. confale@hotmail.it.

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|June 5, 2018
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Summary
This summary is machine-generated.

This study demonstrates the successful implementation of a user-friendly database software for documenting gynecological surgeries and outpatient hysteroscopies. The system streamlined data entry and facilitated research, proving valuable in clinical practice.

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Area of Science:

  • Medical Informatics
  • Gynecology
  • Surgical Documentation

Background:

  • Electronic databases are widely used across medical fields.
  • Efficient documentation is crucial for clinical practice, audits, and research.
  • Previous methods may lack user-friendliness or efficiency.

Purpose of the Study:

  • To evaluate the experience of using a custom database software for clinical documentation.
  • To assess the utility of a database for outpatient hysteroscopy and inpatient gynecological surgery.
  • To highlight the benefits of a user-friendly electronic system in a clinical setting.

Main Methods:

  • Development of two FileMaker databases in 2004 for surgical and hysteroscopy procedures.
  • Data entry included free text fields and structured drop-down lists for consistency.
  • Documentation covered patient demographics, procedures, findings, instrumentation, technique, and complications.

Main Results:

  • Over 6,500 procedures (2766 surgeries, 3777 hysteroscopies) documented since August 2004.
  • Users found drop-down lists significantly reduced data entry time.
  • Databases effectively supported patient selection for audits and research.

Conclusions:

  • FileMaker software is user-friendly and easily configurable for clinical documentation.
  • The implemented database system proved extremely valuable in everyday clinical work.
  • This approach enhances efficiency and supports clinical research and quality improvement.