Related Experiment Videos
Meeting Optimization Program: A "Workshop in a Box" to Create Meetings That Are Transformational Tools for
Anda K Kuo1, Elisabeth Wilson2, Suzanne Kawahara3
1Professor, Department of Pediatrics, University of California, San Francisco, School of Medicine.
Mededportal : the Journal of Teaching and Learning Resources
|February 26, 2019
Summary
This study developed the Meeting Optimization Program (MOP) to improve leadership skills through effective meetings. The MOP workshop empowers institutions to foster productive and engaging meeting cultures, enhancing overall productivity.
Area of Science:
- Medical Education
- Organizational Leadership
- Communication Strategies
Background:
- Initiated in 2014 at UCSF School of Medicine, a faculty group identified effective meetings as crucial for leadership development.
- Ineffective meetings can lead to decreased productivity and meeting fatigue, hindering institutional progress.
Purpose of the Study:
- To develop and implement a program aimed at improving the quality and effectiveness of institutional meetings.
- To foster an organizational culture where meetings are interactive and transformational.
Main Methods:
- A working group created the Meeting Optimization Program (MOP), a 75-90 minute workshop based on existing literature.
- The MOP workshop incorporates interactive discussions, role-playing, a facilitator guideline, and a skills checklist.
- The program was disseminated through cofacilitated workshops for various campus divisions.
Main Results:
- Participants reported high satisfaction with the MOP workshop's goal achievement, effectiveness, and format.
- A train-the-trainer model was adopted, with several participants becoming facilitators.
- Participant feedback indicated a need for further refinement, specifically focusing on facilitation skills.
Conclusions:
- Effective meetings are essential for driving change within complex institutional systems.
- The Meeting Optimization Program (MOP) provides institutions with practical tools to enhance meeting effectiveness and empower members.