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Improving Efficiency in Dental School Clinics by Computerizing a Manual Task.

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Area of Science:

  • Medical Education
  • Health Informatics
  • Dental Education

Background:

  • Manual faculty request process for student provider quality checks was inefficient.
  • Transitioned to a computerized Faculty Request System (FRS) for dental student providers.
  • Evaluated student provider experiences with both manual and computerized systems.

Purpose of the Study:

  • To assess the impact of a computerized Faculty Request System (FRS) on dental student providers.
  • To quantify time savings and analyze how this time was utilized.
  • To understand the effect of the FRS on patient encounters and experiences.

Main Methods:

  • Survey administered to student providers after experiencing both manual and computerized FRS.
  • No reminders or incentives were used for survey completion.
  • Descriptive statistics used to analyze survey data; IRB approval obtained.

Main Results:

  • A 47.1% survey response rate was achieved.
  • Significant time savings reported by student providers using the FRS, with most gaining 21-30 minutes per session.
  • Additional time was primarily used for patient notes, treatment discussions, patient interaction, and other duties.

Conclusions:

  • The FRS significantly increased student provider time with patients, averaging nearly 30 minutes more per 3-hour session.
  • Student providers reported numerous benefits from the FRS, positively impacting patient care and experiences.
  • The computerized system streamlined faculty requests, enhancing efficiency and patient-provider engagement.