Critical Steps in Data Management During a Crisis

Area of Science:

• * Biomedical research
• * Laboratory operations
• * Data science

Background:

• * Data management is critical for flow cytometry (FCM) shared resource laboratories (SRLs) to ensure data integrity and long-term preservation.
• * The SARS-CoV-2 pandemic presented significant operational challenges for SRLs, including data access and workstation management.
• * Emergency situations like pandemics or natural disasters underscore the need for secure data management to prevent loss.

Purpose of the Study:

• * To describe data management systems that facilitate remote analysis and automated data transfer in SRLs.
• * To highlight the importance of adaptable data management strategies in response to unforeseen operational disruptions.
• * To discuss potential data loss scenarios and challenges in data interpretation.

Main Methods:

• * Review and implementation of data management best practices for SRLs.
• * Description of two successful data management systems focusing on remote access and automated data transfer.
• * Analysis of challenges encountered during pandemic-related laboratory shutdowns and access restrictions.

Main Results:

• * Two data management systems enabling remote access and automated data transfer were successfully implemented.
• * The pandemic emphasized the critical need for robust data management solutions for SRLs.
• * Identified areas for improvement in data accessibility and workstation management during emergencies.

Conclusions:

• * Implementing remote access and automated data transfer systems enhances SRL data management resilience.
• * Proactive data management strategies are essential for safeguarding data integrity against various emergencies.
• * Continuous evaluation and improvement of data management practices are vital for SRLs.