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New multi-hub conferences offer a sustainable and inclusive global solution. This format promotes diversity, equity, inclusion, and academic quality by minimizing travel and accommodating participants worldwide.

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Area of Science:

  • Conference management
  • Sustainable event planning
  • Global collaboration

Background:

  • Emerging conference formats address challenges posed by COVID-19 and climate change.
  • Virtual conferences offer sustainability and inclusivity but lack in-person interaction.
  • Hybrid conferences present limitations regarding non-fliers and carbon footprint.

Purpose of the Study:

  • To propose a novel global multi-hub conference model.
  • To enhance inclusivity, diversity, equity, and sustainability in academic conferences.
  • To maintain academic quality and participant enjoyment.

Main Methods:

  • Implementing a global multi-hub conference structure with real-time interaction across hubs.
  • Utilizing internet videoconferencing for parallel sessions within three 4-hour UTC timeslots.
  • Aligning local programs with the closest of three reference hubs, spaced 8 hours apart.

Main Results:

  • Minimized mobility-based discrimination by encouraging travel to the nearest hub.
  • Facilitated diversity, equity, and inclusion through reduced costs and flexible scheduling.
  • Promoted academic quality, creativity, enjoyment, and low-carbon sustainability simultaneously.

Conclusions:

  • The proposed global multi-hub conference model effectively addresses sustainability and inclusivity.
  • This innovative format balances academic rigor with participant accessibility and environmental responsibility.
  • Future conferences can adopt this model to foster global collaboration and reduce carbon emissions.