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    This study explores how people communicate data visually in organizations, moving beyond journalism to include team meetings and executive briefings. Findings reveal twelve themes for better data presentation practices.

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    Area of Science:

    • Human-Computer Interaction
    • Information Visualization
    • Organizational Communication

    Background:

    • Existing research on data communication primarily addresses public and asynchronous contexts like journalism.
    • There is limited understanding of synchronous, multimodal data communication within organizational settings, such as meetings and briefings.

    Purpose of the Study:

    • To investigate current practices and challenges in presenting data with visual aids within organizations.
    • To identify key themes and scenarios for improving synchronous and multimodal data communication in professional environments.

    Main Methods:

    • Conducted two qualitative interview studies with individuals presenting data in organizations, broadening the scope beyond data analysts.
    • Utilized a retrospective examination of current practices and design probes exploring specific presentation techniques.

    Main Results:

    • Identified three distinct scenarios for data presentations, analogous to musical performances (jam sessions, peer performances, formal recitals).
    • Distilled twelve themes related to authoring presentations, audience engagement, and the use of interactive visualizations.
    • Explored progressive reveals, hidden controls, and presenter-video coordination in data visualization presentations.

    Conclusions:

    • Current practices in organizational data communication are diverse and context-dependent.
    • There is a need for design and methods that support effective synchronous and multimodal data presentation within organizations.
    • Findings offer insights for developing better tools and strategies for communicating data effectively in professional settings.