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Implementing activity-based workplaces (ABW) requires thorough planning. Key factors for successful relocation include effective recruitment and clear communication to boost participation and satisfaction.

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Area of Science:

  • Organizational Psychology
  • Workplace Design
  • Change Management

Background:

  • Activity-based workplaces (ABW) are increasingly adopted for office flexibility and cost reduction.
  • Evaluations of ABW implementation processes, particularly relocations, are limited.
  • This study addresses the scarcity of research on ABW relocation processes.

Purpose of the Study:

  • To examine the ABW relocation process in two Swedish governmental agency offices.
  • To identify factors influencing the implementation and satisfaction with ABW relocations.
  • To provide insights for successful future ABW implementations and evaluations.

Main Methods:

  • Mixed-methods approach combining qualitative and quantitative data collection.
  • Process variables (recruitment, reach, dose, satisfaction) were measured.
  • Focus group interviews explored barriers and facilitators; questionnaires assessed immediate outcomes.

Main Results:

  • Recruitment and reach were insufficient, leading to low participation in both offices.
  • Despite initial challenges, intended changes showed improvement.
  • Key barriers included unclear ABW aims, lack of manager support, and poor communication; facilitators included planning, work groups, and activities.

Conclusions:

  • Thorough planning of recruitment is crucial for increasing participation and satisfaction in ABW relocations.
  • Addressing identified barriers like communication and manager support is essential.
  • Findings offer valuable knowledge for designing and evaluating successful ABW relocations.