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Ten simple rules to host an inclusive conference
Rocío Joo1, Andrea Sánchez-Tapia2, Sara Mortara3
1Global Fishing Watch, Washington, District of Columbia, United States of America.
This article presents 10 practical rules for organizing inclusive conferences, drawing from the experience of the 2021 useR! statistical computing conference. These guidelines aim to make academic and technical events more accessible and equitable for all participants.
Area of Science:
- Statistics and Data Science
- Computer Science
- Information Science
Background:
- Conferences are crucial for academic and professional networking, career development, and fostering collaborations.
- Traditional conference models often present unequal opportunities, limiting participation for diverse groups.
- The COVID-19 pandemic necessitated a shift towards virtual formats, highlighting the need for inclusive event design.
Discussion:
- The 2021 useR! conference, organized virtually during the pandemic, served as a case study for developing inclusive practices.
- Lessons learned from organizing this event informed the creation of 10 actionable rules for conference organizers.
- These rules are designed to enhance accessibility and inclusivity across various academic and technical conferences.
Key Insights:
- The 10 rules provide practical strategies for creating welcoming and equitable conference environments.
- Inclusivity considerations span before, during, and after the conference organization.
- The guidelines are applicable to a wide range of events, from academic symposia to industry workshops.
Outlook:
- The article aims to initiate broader conversations and actions towards building more inclusive conferences globally.
- Translated versions of the rules are available in 10 languages to facilitate international adoption.
- These principles can guide the future of academic and professional gatherings, ensuring wider participation and benefit.
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