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HBM4EU from the Coordinator's perspective: lessons learnt from managing a large-scale EU project.

Marike Kolossa-Gehring1, L Kim Pack1, Kathrin Hülck1

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PubMed
Summary

Effective management of large international projects like the Human Biomonitoring Initiative (HBM4EU) requires clear Consortium Agreements, strong policy-maker involvement, robust scientific governance, and equitable funding. These elements are crucial for successful collaboration and achieving environmental and health policy goals.

Keywords:
CoordinationHBM4EUHorizon2020Large scale EU projectManagementProject governance

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Area of Science:

  • Environmental Health
  • Public Policy
  • Collaborative Research Management

Background:

  • The Human Biomonitoring Initiative (HBM4EU) was a large-scale, international collaborative project involving 118 institutions across 30 countries.
  • It aimed to establish an innovative network connecting national and EU authorities with scientific institutions at the science-policy interface.
  • Projects of HBM4EU's scale present significant management challenges, necessitating transparent and efficient administrative and scientific oversight.

Purpose of the Study:

  • To identify and discuss key management issues encountered in the HBM4EU project from the Coordinator's perspective.
  • To provide insights valuable for the design and management of similar future large-scale international research initiatives.
  • To highlight best practices for administrative and scientific steering structures in complex collaborative projects.

Main Methods:

  • Analysis of management experiences from the perspective of the HBM4EU project Coordinator.
  • Identification of critical success factors and potential pitfalls in large-scale international research project management.
  • Review of governance structures, including Consortium Agreements, policy-maker engagement, scientific oversight, and funding mechanisms.

Main Results:

  • A well-elaborated Consortium Agreement is essential before project commencement to prevent future conflicts.
  • Integrating national and EU policy-making authorities into the administrative governance structure increases the relevance and uptake of project outcomes.
  • Robust and adequately financed scientific governance structures are imperative for large international collaborative endeavors.
  • Disparities in funding rates across project activities can potentially lead to conflicts.

Conclusions:

  • HBM4EU serves as a model for EU-funded large-scale projects aiming to support future policies for the Green Deal and Zero Pollution Ambition.
  • Effective management strategies, particularly in governance and funding, are critical for the success of international environmental and health research initiatives.
  • Lessons learned from HBM4EU can inform the development of more efficient and impactful collaborative research projects addressing chemical safety, health, and environmental concerns.