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A Good Practice Guide for Organizing the Scientific Program of International Conferences.

Isra Aljazeeri^1,2, Arthur Lorens³, Erwin Offeciers⁴

¹King Abdullah Ear Specialist Center (KAESC), College of Medicine, King Saud University Medical City (KSUMC) King Saud University, Riyadh, SAU.

|December 4, 2023

Summary

This guide offers a structured approach to organizing scientific conferences. It details six key steps and a checklist for effective program management, ensuring a professional event.

Keywords:

conference congress medical education organization science

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Area of Science:

Conference Management
Scientific Events
Program Organization

Background:

Organizing international scientific conferences requires a structured approach.
Existing methodologies for scientific program organization lack comprehensive guidance.

Purpose of the Study:

To provide a detailed, step-by-step guide for organizing the scientific program (OSP) of international conferences.
To offer a practical manual for establishing, conducting, and organizing scientific conferences.

Main Methods:

Development of a guide through informal expert discussions.
Inclusion of a flowchart, checklist, and detailed step-by-step discussions.
Evaluation and refinement of the guide by additional specialists.

Main Results:

A six-step guide for organizing scientific programs: preparation, recruitment, agenda building, program cross-checking, review and finalization, and in-conference refining.
A detailed checklist with thirteen items covering the six main steps.
A comprehensive manual incorporating a flowchart and checklist.

Conclusions:

The proposed guide ensures an organized process for scientific conferences, leading to a professional program.
Understanding and implementing these procedures facilitates task delegation and timely completion.
This guide is applicable to all types of scientific conferences for distinguished program delivery.