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Updated: Jun 4, 2025

Biobank for Translational Medicine: Standard Operating Procedures for Optimal Sample Management
Published on: November 30, 2022
Sharing Data and Transferring Samples Within Pediatric Clinical Studies: How to Overcome Challenges and Make Them a
Annalisa Landi1, Federica D'Ambrosio2, Silvia Faggion2
1Fondazione per la Ricerca Farmacologica Gianni Benzi Onlus, 70124 Bari, Italy.
The EPIICAL consortium developed practical solutions for ethical and regulatory challenges in international pediatric HIV research. This involved creating standardized agreements for data and biological sample transfer, aiding multi-national studies.
Area of Science:
- Pediatric infectious diseases
- Clinical trial management
- Bioethics and regulatory science
Background:
- The EPIICAL consortium aimed to establish a platform for novel therapeutic strategies in pediatric Human Immunodeficiency Virus (HIV) infection.
- Pediatric clinical studies within EPIICAL required complex cross-border transfer of biological samples and data.
- Academic partners often lack resources for managing multinational studies' ethical and regulatory aspects.
Purpose of the Study:
- To guide the EPIICAL consortium through ethical and regulatory complexities of international pediatric clinical studies.
- To support the design and preparation of multi-center, multinational pediatric studies.
- To develop practical solutions for data and sample transfer hurdles in pediatric HIV research.
Main Methods:
- Established a dedicated expert Working Group focusing on ethical and regulatory compliance.
- Developed structured informed consent and assent templates for pediatric participants.
- Implemented data sharing and material transfer agreements to govern sample and data exchange.
Main Results:
- Provided guidance on ethical and regulatory aspects throughout the project lifecycle.
- Facilitated the design and preparation of prospective and retrospective multi-center studies.
- Established robust agreements for regulating the transfer of biological samples and associated data.
Conclusions:
- Dedicated expert support and ad hoc agreements are effective in overcoming ethical and regulatory hurdles in international pediatric clinical research.
- Standardized protocols and agreements streamline the transfer of data and samples, crucial for advancing pediatric HIV research.
- The EPIICAL model offers practical solutions for multinational collaborations involving vulnerable pediatric populations.
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