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Child welfare worker perspectives on documentation and case recording practices in Canada: A mixed-methods study

Nathaniel J Pollock¹, Cassandra Yantha², Lil Tonmyr¹

¹Family Violence Epidemiology Section, Health Promotion and Chronic Disease Prevention Branch, Public Health Agency of Canada, Ottawa, Ontario, Canada.

|January 8, 2025

Summary

This study examines factors influencing child welfare data recording in Canada. Findings will improve the accuracy and completeness of administrative data for policy development and public health statistics.

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Area of Science:

Child welfare research
Health services research
Data quality management

Background:

Clinical records and case notes in child welfare are vital for policy development.
Ensuring data accuracy and completeness is crucial for effective administrative data utilization.
Concerns exist regarding data quality in Canada's national child welfare data initiatives.

Purpose of the Study:

To identify individual and institutional factors affecting how child welfare workers record client data in Canada.
To determine data quality issues arising from documentation and case recording practices.
To assess the impact of these practices on the use of clinical case management system data for public health statistics.

Main Methods:

An exploratory mixed-methods study design.
Online survey administered to child welfare workers.
Purposive sampling for interviews and document review of case recording guidelines.

Main Results:

The study will uncover strengths and limitations in current case recording and documentation practices.
Potential sources of bias within child welfare data will be identified.
Insights into factors influencing data recording by child welfare workers will be provided.

Conclusions:

Understanding documentation practices is key to improving child welfare administrative data quality.
Study results will inform the enhancement of national child welfare data in Canada.
Findings will support evidence-based policy development and public health initiatives.