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Mechanisms for institutionalising evaluation: A scoping review.

Carla Cordoncillo Acosta¹

¹Institute of Government and Public Policy (IGOP) - Universitat Autònoma de Barcelona (UAB) - Edifici MRA, , Bellaterra, Barcelona 08193, Spain.

Evaluation and Program Planning

|September 17, 2025

Summary

This study explores how to embed evaluation into public administration. It identifies key institutional arrangements and mechanisms to strengthen evaluation systems, particularly in countries with developing evaluation traditions.

Keywords:

Evaluation culture Evaluation system Institutionalization of evaluation Public management Scoping review

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Area of Science:

Public Administration
Policy Evaluation
Institutional Theory

Background:

Growing attention on the institutionalization of evaluation across sectors.
Existing frameworks focus on international comparisons and quantifiable indicators.
Limited focus on specific mechanisms underpinning evaluative practices.

Purpose of the Study:

To address the gap in understanding the mechanisms of evaluation institutionalization.
To identify and categorize arrangements that embed evaluation in public administration.
To support public sector managers in developing evaluation strategies.

Main Methods:

Scoping review of 29 case studies.
Analysis across 12 countries with diverse evaluation traditions.
Focus on institutional arrangements and mechanisms, not just levels of institutionalization.

Main Results:

Categorization of frequently used institutional arrangements for embedding evaluation.
Identification of key mechanisms supporting the development and sustainability of evaluative practices.
Insights into context-specific strategies for strengthening evaluation systems.

Conclusions:

Existing frameworks for evaluating institutionalization are insufficient.
Understanding specific mechanisms is crucial for effective evaluation embedding.
This research provides a practical overview for public sector managers to enhance evaluation systems.