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Microcomputer for controlled substance record keeping.

R L Stein, L J Motta, A D Yee

    American Journal of Hospital Pharmacy
    |January 1, 1984
    PubMed
    Summary
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    Implementing a microcomputer system for controlled substance inventory management significantly improves efficiency and accuracy. This digital solution reduces delays and errors, saving labor costs and enhancing drug diversion prevention.

    Area of Science:

    • Pharmacy Informatics
    • Healthcare Administration
    • Drug Management Systems

    Background:

    • Manual record-keeping for controlled substances is labor-intensive and prone to errors.
    • Maintaining accurate perpetual inventories of narcotics and controlled drugs is critical for compliance and patient safety.

    Purpose of the Study:

    • To describe a microcomputer-based system for controlled substance inventory and record keeping.
    • To evaluate the efficiency, cost-effectiveness, and impact on drug diversion prevention.

    Main Methods:

    • A microcomputer system was implemented to manage central narcotic vault inventories.
    • The system tracks proof-of-use controlled drug records at nursing stations.
    • Perpetual inventories were maintained electronically.

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    Main Results:

    • Eliminated delays in posting transactions from manual logs to perpetual inventories.
    • Reduced addition and subtraction errors inherent in manual record-keeping.
    • Achieved daily labor savings of approximately 166 minutes, equating to about $26.
    • Enhanced prevention of controlled substance diversion.
    • System cost (under $4000) recouped quickly through labor savings.

    Conclusions:

    • Microcomputers are well-suited for controlled substance record-keeping.
    • Computerization offers significant improvements in efficiency, accuracy, and cost savings.
    • The system aids in preventing diversion and can perform other tasks when not running the drug program.