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A family practice article filing system

¹New Richmond Family Practice, New Richmond, Ohio, USA.

The Journal of Family Practice

|December 1, 1995

Summary

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This study presents a comprehensive, specialty-based article filing system for family physicians. This intuitive system organizes medical literature and patient education materials for efficient retrieval, saving clinicians valuable time.

Area of Science:

Medical Practice Management
Information Organization

Background:

Busy clinicians require efficient methods for managing medical literature.
Current filing systems may lack comprehensive organization for diverse medical topics.

Purpose of the Study:

To present a detailed, specialty-based article filing system tailored for family physicians.
To enhance the retrieval of medical articles and patient education materials.

Main Methods:

Developed a comprehensive filing system utilizing approximately 700 three-tab manila folders.
Organized folders by major medical specialty, with subfolders color-coded and alternating tab positions.
Implemented cross-referencing for overlapping topics and added sections for practice management and professional information.

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Main Results:

The filing system is intuitive, with articles filed under their most relevant medical specialty.
Allows for simultaneous filing of journal articles and associated patient education materials.
Facilitates quick retrieval of information crucial for clinical practice.

Conclusions:

A structured, specialty-based filing system significantly improves information management for family physicians.
This organizational approach saves clinicians time and enhances access to relevant medical resources.
The system's design promotes efficient practice management and knowledge retrieval.