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Electronic forms: benefits drawbacks of a World Wide Web-based approach to data entry
S N Luxenberg1, D D DuBois, C G Fraley
1Department of Medical Informatics, Columbia-Presbyterian Medical Center, New York, New York, USA.
Summary
Web-based electronic health records improve data accessibility and reduce posting delays. However, provider buy-in requires demonstrating clear benefits to overcome challenges like security and batch data entry.
Area of Science:
- Healthcare Informatics
- Health Information Technology
Background:
- Electronic health records (EHRs) offer advantages over paper records, including better data availability, legibility, and analysis capabilities.
- Despite recognized benefits, real-time patient data collection at the point of service is often hindered by the need for specialized software, hardware, and provider time.
Purpose of the Study:
- To evaluate the effectiveness of web-based forms for patient charge data collection from physical and occupational therapists.
- To assess the impact of web-based data entry on user compliance and data posting efficiency.
Main Methods:
- Implementation of web-based forms for patient charge data entry by therapists.
- Monitoring user compliance rates and the time taken for charge posting before and after implementation.
Main Results:
- Achieved a 98.2% user compliance rate for at least weekly data entry.
- Reduced average charge posting time from 24.3 days to 2.3 days post-service.
Conclusions:
- Web-based data entry can significantly improve efficiency and compliance in healthcare settings.
- Provider adoption of new technology is contingent on perceiving clear benefits, with challenges including security concerns and the tendency for batch data entry.
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