A philosophical approach to treatment machine maintenance and breakdown

Planned preventative maintenance (PPM), quality control (QC) checks and breakdown all contribute to the down-time of a radiotherapy treatment machine. Low levels of machine availability are unacceptable both clinically and financially. Clinical data demonstrate that, for many tumours, interruptions to treatment will result in reduced local control. Reductions to the gaps in treatment can be achieved by patient interchange between machines. Maintaining the maximum possible machine availability will reduce the potential for errors associated with the transfer of patients between machines, and reduce the cost of treatment. Practices for routine PPM and QC vary between hospitals. In this report, a rationale for breakdown and maintenance will be described. Based on the faults experienced on a Philips SL 75-5 and a Philips SL25 over a period of 3 years, the workload associated with routine maintenance and quality control are presented and the additional work associated with breakdown discussed. Faults have been categorized on a scale between catastrophe and maintainability. A demonstration of how this analysis can be used to assess the cost-benefits of proposed changes in working patterns by the extension or reduction of maintenance periods is provided. The results indicated that no gain would be made in changing from a 1-day to a 2-day per month PPM schedule.