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How to determine cost savings for a records/files management program
The Journal of Information and Image Management : JIIM
|October 8, 1983
Summary
This guide helps differentiate feelings from facts to accurately assess system cost savings. It supports convincing yourself and decision-makers of the economic benefits of adopting new approaches.
Area of Science:
- Decision Analysis
- Systems Engineering
- Economic Evaluation
Background:
- Organizations often face challenges in objectively evaluating the financial implications of new systems.
- Subjective biases can hinder the accurate assessment of potential cost savings.
- Convincing stakeholders requires clear, evidence-based arguments for system changes.
Purpose of the Study:
- To provide a framework for distinguishing between subjective feelings and objective facts when evaluating system cost savings.
- To guide researchers and managers in building a strong case for system adoption based on demonstrable economic benefits.
- To enhance the decision-making process for implementing new systems by focusing on quantifiable advantages.
Main Methods:
- The article outlines a methodology for fact-based analysis of system benefits.
- It emphasizes the importance of data collection and objective interpretation.
- Techniques for presenting economic evidence to stakeholders are discussed.
Main Results:
- Implementing a fact-based approach leads to a more accurate determination of cost savings potential.
- Distinguishing feelings from facts improves the credibility of proposals for system changes.
- Objective evaluation facilitates organizational buy-in for beneficial system upgrades.
Conclusions:
- Accurate cost savings assessment relies on differentiating emotional responses from factual data.
- A structured approach to evaluating economic benefits is crucial for successful system implementation.
- Convincing decision-makers requires clear, data-driven evidence of financial advantages.