Medical student database development: a model for record management in a multi-departmental setting

Area of Science:

• Medical Education Informatics
• Health Information Management

Background:

• Medical student data is often fragmented across paper records and multiple departments.
• Inefficient data management hinders accessibility and accuracy of student information.

Purpose of the Study:

• To develop and implement a centralized, Internet-based database application for medical student records.
• To assess the utility, security, and usability of the new system.

Main Methods:

• Assessed departmental needs and identified existing student record-keeping practices.
• Researched available database software in academic and private sectors.
• Developed and deployed a custom Internet-based application.
• Conducted user polling on system performance and potential expansion.

Main Results:

• The developed application met current requirements and allowed for future expansion.
• User feedback indicated widespread approval regarding utility, security, stability, and ease of use.
• Significant interest was shown in developing additional features for the system.

Conclusions:

• Centralized database management offers substantial benefits for medical schools.
• Implementing such systems can improve the overall management of student records.