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State systems Advance Planning Document (APD) process. Final rule.

Federal Register

|November 2, 2010

Summary

The Advance Planning Document (APD) process now streamlines IT project approvals. Lower-risk projects have reduced requirements, while higher-risk projects receive increased oversight for better federal financial participation.

Area of Science:

Public Administration
Information Technology Policy

Background:

The Advance Planning Document (APD) process is crucial for states seeking federal funding for IT projects.
Current APD procedures involve extensive documentation for all projects, regardless of risk.
Ensuring efficient and effective federal financial participation in state IT acquisitions is a key governmental objective.

Purpose of the Study:

To revise the APD process for improved efficiency and oversight.
To differentiate submission requirements based on project risk levels.
To update documentation standards for IT plans and acquisition documents.

Main Methods:

Implementing a final rule to modify the APD process.
Introducing technical, conforming, and substantive revisions to documentation requirements.

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Categorizing IT projects and procurements by risk level.

Main Results:

Reduced submission requirements for lower-risk IT projects and procurements.
Increased oversight for higher-risk IT projects and procurements.
Updated documentation mandates for states, counties, and territories.

Conclusions:

The revised APD process enhances efficiency for low-risk IT initiatives.
The updated procedures provide more robust oversight for high-risk IT investments.
These changes aim to optimize federal financial participation in state IT acquisitions.