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Updated: Feb 14, 2026
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A Novel Approach for the Administration of Medications and Fluids in Emergency Scenarios and Settings
Published on: November 9, 2016
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Developing an electronic system to manage and track emergency medications
Mark W Hamm1, Samuel V Calabrese2, Scott J Knoer2
1Aurora Health Care, Milwaukee, WI. mark.hamm@aurora.org.
Summary
A new Web-based system using radio frequency identification (RFID) significantly reduced pharmacist time for managing emergency medications. This system enhances medication tracking and compliance, improving overall pharmacy operations.
Area of Science:
- Pharmacy Informatics
- Health IT
- Supply Chain Management
Background:
- Historically, emergency medication management relied on paper-based systems at Cleveland Clinic.
- This manual process was inefficient and prone to errors in tracking medication inventory and locations.
Purpose of the Study:
- To develop and implement a Web-based program for real-time tracking and management of emergency medications.
- To replace the existing paper-based record system with a more efficient digital solution.
Main Methods:
- Developed a Web-based program integrated with an asset tracking system using active RFID tags.
- Implemented a dual barcoding system (medication and pocket labels) in collaboration with pharmacy personnel and BOP compliance inspectors.
- Transitioned from paper logs to the Web-based system, collecting data over 119 days post-implementation.
Main Results:
- Achieved a 74% reduction in pharmacist time spent approving medication kits (27 minutes daily vs. 102 minutes).
- Enabled real-time identification of medication kits nearing expiration or containing recalled drugs.
- Facilitated monthly prospective reporting for workload assessment and staffing adjustments.
Conclusions:
- The Web-based RFID system significantly decreased pharmacist review time for emergency medications.
- Implementation minimized compliance risks associated with medication management.
- Enhanced access to real-time data improved inventory control and operational efficiency.
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