Streamlining Regulatory Activities Within Radiation Therapy Departments Using QATrack

Area of Science:

• Medical Physics
• Radiation Oncology
• Health Informatics

Background:

• Radiation therapy departments face challenges in managing quality control (QC) tests and service events for treatment units.
• Regulatory compliance requires meticulous documentation of service work and follow-up tests, posing a significant administrative burden.

Purpose of the Study:

• To present an integrated approach for tracking QC tests and service event logs in radiation therapy departments.
• To introduce QATrack+, a quality assurance software designed to streamline documentation and enhance regulatory compliance.

Main Methods:

• Development and implementation of an integrated version of QATrack+ software.
• Linking routine QC tests and follow-up tests directly to specific service events within the software.

Main Results:

• The integrated QATrack+ system facilitates direct linkage between service events and associated QC tests.
• Improved ability for departments to ensure regulatory compliance and access equipment test and service records.
• Enhanced capability to assess equipment service history and identify failure trends.

Conclusions:

• The integrated QATrack+ software offers a simplified platform for managing radiation therapy equipment QC and service events.
• This approach improves regulatory compliance, operational efficiency, and equipment maintenance insights.