Data Object Exchange (DOEx) as a Method to Facilitate Intraorganizational Collaboration by Managed Data Sharing:
Ronald G Hauser1, Ankur Bhargava2, Ronald Talmage3
1Department of Laboratory Medicine, Yale University School of Medicine, New Haven, CT, United States.
JMIR Medical Informatics
|October 27, 2020
Summary
The Veterans Health Administration (VA) developed the Data Object Exchange (DOEx) tool to facilitate expertise sharing among informatics groups. This system reduces costs and timelines by enabling efficient data sharing and collaboration.
Area of Science:
- Health Informatics
- Data Management
- Collaborative Systems
Background:
- Healthcare systems aim to reduce costs and timelines by sharing expertise among informatics user groups.
- Barriers to efficient expertise sharing include difficulty finding collaborators and a lack of suitable mechanisms.
Purpose of the Study:
- To describe the Data Object Exchange (DOEx), a custom tool developed by the VA for sharing informatics expertise.
- To present usage statistics for the DOEx tool.
Main Methods:
- A centrally managed web application was created to share informatics expertise via database objects.
- Users can browse a catalog of published objects and request access.
- Database administrators manage publication and subscription requests by modifying object permissions.
Main Results:
- As of April 2019, DOEx facilitated 707 database object publications to 1202 subscribers across 758 workgroups.
- Over 10,000 annual requests concern permissions for diverse shared data, including disease populations, data definitions, and analysis results.
- Shared objects support the creation of community-built data pipelines.
Conclusions:
- A managed data-sharing method was developed to enhance intraorganizational collaboration among informatics user groups.
- This system reduces duplicated work, leading to lower expenses and shorter project timelines.
- It improves work quality by simplifying the adoption of specialized knowledge.
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