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A new online database streamlines resident performance tracking and reporting for medical education programs. This system enhances efficiency, improves data accessibility for faculty and residents, and reduces administrative workload.

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Area of Science:

  • Medical Education
  • Health Informatics
  • Database Management

Background:

  • Accreditation bodies mandate comprehensive resident performance monitoring.
  • Existing methods for tracking resident data are often inefficient and time-consuming.
  • There is a need for improved systems to manage and analyze resident performance metrics.

Purpose of the Study:

  • To develop an efficient online database for tracking resident performance.
  • To enhance data documentation and retrieval for medical residency programs.
  • To support accreditation requirements through streamlined data management.

Main Methods:

  • Utilized customizable, web-based relational database software.
  • Developed a multiplatform, flexible database for resident data.
  • Designed for easy data entry and retrieval by residents, faculty, and staff.

Main Results:

  • Over 34,355 data entries recorded between January 2015 and April 2020.
  • High user satisfaction reported: 82% of residents and 61% of faculty found it useful.
  • Significant time savings: 90% reduction in preparation time for Program Coordinators and 50% for faculty.
  • Streamlined Annual Accreditation Data System (ADS) reporting.

Conclusions:

  • The database significantly improves efficiency in reporting and meeting preparation.
  • Enables residents to monitor their own performance progress.
  • The system's structure is adaptable for export to other institutions.