Using a Systems-Focused Simulation to Rapidly Prepare for Large Volume COVID-19 Vaccination

Area of Science:

• Public Health
• Healthcare Management
• Vaccinology

Background:

• Mass vaccination campaigns require adaptable and efficient program logistics.
• The COVID-19 pandemic necessitated rapid scaling of vaccination programs.
• Existing workforce vaccination programs needed modification for novel vaccine deployment.

Purpose of the Study:

• To evaluate and adapt an existing workforce vaccination program for COVID-19 vaccine administration.
• To identify process gaps and necessary changes for efficient and safe mass vaccination.
• To test new clinic spaces and refine operational workflows.

Main Methods:

• Conducted 3 iterative systems-focused simulations and debriefings within one week.
• Evaluated existing vaccination clinic physical space and trialed a new layout.
• Performed gap analysis and process development for vaccine administration.

Main Results:

• Identified critical process gaps in the existing vaccination program.
• Successfully trialed and evaluated a new physical space for the clinic.
• Developed and stabilized new processes to enhance efficiency and safety.
• Improved emergency preparedness for large-scale vaccination.

Conclusions:

• Iterative systems-focused simulations are effective for rapidly modifying vaccination programs.
• The study successfully adapted an existing program for COVID-19 vaccine rollout.
• The methodology ensured maximum efficiency and safety in a high-demand vaccination setting.
• Preparedness for future public health emergencies was enhanced.