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A Guide to Implementing Inclusive and Accessible Virtual Poster Sessions.

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Virtual poster sessions offer accessible and inclusive platforms for scientific exchange. This study details a successful implementation using a hybrid asynchronous and synchronous model, enhancing collaboration and communication.

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Area of Science:

  • Biology Education Research
  • Scientific Conferences

Background:

  • Poster sessions are crucial for researcher networking and feedback.
  • The Society for the Advancement of Biology Education Research (SABER) meeting transitioned online in 2020.
  • Virtual poster sessions (VPS) were developed in response to this transition.

Purpose of the Study:

  • To design and implement a no-cost, accessible, asynchronous, and synchronous virtual poster session.
  • To outline goals for an inclusive virtual poster session.
  • To share lessons learned for future virtual poster session organizers.

Main Methods:

  • Utilized a backward design approach for effective VPS.
  • Adopted an asynchronous/synchronous model.
  • Employed Padlet and Zoom platforms for the virtual poster session.

Main Results:

  • Successfully implemented a virtual poster session for the SABER 2020 meeting.
  • Lessons learned informed a second VPS at the SABER 2021 meeting.
  • The model demonstrated potential for improving scientific collaboration and communication.

Conclusions:

  • Virtual poster sessions can enhance collaboration and science communication.
  • A backward design approach is effective for creating inclusive and accessible VPS.
  • The asynchronous/synchronous model provides a flexible and engaging platform for scientific exchange.