DaT3M: A Data Tracker for Multi-faceted Management of Multi-site Clinical Research Data Submission, Curation, Master...

Managing research data is an important and challenging aspect of clinical studies, especially for multi-site collaboratives. To address this challenge, we designed, developed and deployed a multi-faceted, multi-level interactive data tracker (DaT3M) for multi-site clinical research data submission, curation, master inventorying, and sharing. Components of DaT3M include data overview, data portal, data status panel, data query engine, and data downloader. DaT3M managed clinical research data for the Center for SUDEP Research (CSR). The CSR instance of DaT3M includes 2,743 subjects from seven data contributing institutions, 7 data modalities and 10,678 data components: 3,398 Epilepsy Monitoring Unit reports, 3,440 electroencephalography recordings, 629 MRI imaging datasets, 177 bio-chemistry datasets, 722 DNA datasets, 2,289 follow-up forms, and 30 SUDEP forms. Preliminary, structured, one-on-one usability evaluations were performed with 7 researchers from four institutions. System Usability Score reached 85.3, showing that DaT3M has achieved high levels of user satisfaction based on our pilot evaluation.