Implementing QR codes in academia to improve sample tracking, data accessibility, and traceability in multicampus...

Area of Science:

• Biomedical Engineering
• Research Management
• Data Science

Background:

• Multicampus interdisciplinary projects require robust tracking systems for devices, samples, and results.
• The COVID-19 pandemic highlighted the need for remote collaboration tools due to travel restrictions.
• Reducing the carbon footprint of research activities is an increasing concern.

Purpose of the Study:

• To develop and implement a Quick Response (QR) code tracking system for multicampus bioelectronic device research.
• To integrate project management tools for seamless communication and material tracking among collaborators.
• To track the design, fabrication, quality control, in vitro, and in vivo testing of bioelectronic devices.

Main Methods:

• Implementation of a Quick Response (QR) code system across multiple institutions (school of medicine, engineering labs, cleanrooms, research labs).
• Integration of the QR code system with project management tools for data accessibility.
• Utilizing the system to monitor the entire lifecycle of bioelectronic devices from design to testing.

Main Results:

• Improved data traceability and manufacturing efficiency for bioelectronic devices.
• Enhanced shared experimental results among multicampus teams.
• Successful accomplishment of project milestones within a tight timeline.

Conclusions:

• The QR code tracking system facilitates efficient collaboration and data management in complex, multicampus research settings.
• The system is crucial for tracking device issues and ensuring consistency, reducing waste of valuable biological and animal resources.
• This approach supports reduced travel and a smaller carbon footprint for research activities.