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Beyond Data Capture: A Single Institutional Experience with Establishing a Pelvic Floor Surgery Web Based Database.

Wai Lee¹, Chris Du², Chong Choe³

¹Section of Urology and Renal Transplantation, Virginia Mason Medical Center, Seattle, Washington.

Urology Practice

|June 15, 2023

Summary

Institutions can improve pelvic floor surgery data collection by transitioning to REDCap (Research Electronic Data Capture). This secure web-based platform enhances data integrity and facilitates long-term patient follow-up for better research outcomes.

Keywords:

data aggregation database management systems pelvic floor reconstructive surgical procedures urology

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Area of Science:

Urology
Female Pelvic Medicine and Reconstructive Surgery
Health Informatics

Background:

The American Urological Association emphasizes the need for comprehensive, long-term data in female pelvic medicine and reconstructive surgery.
Previous data collection methods, including spreadsheets and relational databases, presented limitations in growth, data integrity, multi-user entry, and efficient querying.
Institutions require robust systems for managing pelvic floor surgery outcomes data.

Purpose of the Study:

To describe an institution's experience transitioning its pelvic floor surgery database to a secure, web-based platform.
To share the challenges and solutions encountered during this transition to aid other institutions.
To highlight the benefits of a centralized, secure database for outcomes research.

Main Methods:

Transitioned an existing electronic outcomes database to REDCap (Research Electronic Data Capture) in 2011.
Utilized approximately 100 person-hours for data dictionary creation and 200 person-hours for data transfer.
Hired a database administrator to ensure data integrity, automate follow-up questionnaires, and facilitate data queries.

Main Results:

The transition to REDCap required significant time investment for data setup and migration.
Implementation of REDCap enabled secure and streamlined data capture and quality assurance.
A dedicated administrator role was crucial for maintaining data integrity and facilitating research.

Conclusions:

Transitioning to REDCap provides a secure and efficient platform for pelvic floor surgery outcomes data management.
This system enhances data quality assurance and facilitates multi-institutional collaboration for research advancement.
The adoption of REDCap ultimately aims to improve patient care through better data-driven insights.