Reimagining scientific conferences-a Keystone Symposia report

Area of Science:

• Scientific conferences
• Virtual events
• Research dissemination

Background:

• Scientific conferences are vital for research, scholarship, and career development.
• The COVID-19 pandemic prompted a reevaluation of traditional conference formats.
• Virtual conferences present opportunities for increased accessibility, reduced costs, and lower carbon footprints.

Purpose of the Study:

• To explore innovative strategies for scientific conferences.
• To leverage lessons learned from the pandemic and virtual platforms.
• To enhance audience engagement and scientific exchange in future events.

Main Methods:

• Convened an online eSymposium with diverse stakeholders including researchers, conference organizers, and technology leaders.
• Focused discussions on adapting scientific conferences for the post-pandemic era.
• Examined the potential of virtual and hybrid models.

Main Results:

• Virtual conferences can enhance inclusivity and reduce environmental impact.
• Challenges remain in replicating the full benefits of in-person networking and collaboration.
• New strategies are needed to optimize scientific exchange and career development in virtual settings.

Conclusions:

• The pandemic accelerated the adoption of virtual scientific conferences.
• Future conferences should strategically integrate virtual elements to maximize accessibility and sustainability.
• Balancing digital innovation with the core values of in-person scientific interaction is key to successful reimagining.