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Promotion and Tenure Database Creation and Utilization: A 12-Year History.

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A new faculty promotion and tenure (P&T) database, PROMO/TE©, improved efficiency and transparency in academic health centers. The system led to a 10% increase in P&T approvals and significant cost savings.

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Area of Science:

  • Academic Health Centers
  • Faculty Development
  • Health Professions Education

Background:

  • Faculty promotion and tenure (P&T) processes are critical in Academic Health Centers (AHCs).
  • Tracking demographic composition, promotion success, and retention is essential for AHCs.
  • Existing P&T systems may lack efficiency and transparency.

Purpose of the Study:

  • To review the design, implementation, and utility of the PROMO/TE© database over 12 years.
  • To assess the impact of PROMO/TE© on the P&T process in a large southwestern AHC.
  • To evaluate PROMO/TE© as a model for other institutions.

Main Methods:

  • The PROMO/TE© system was developed to enhance P&T packet creation, application, and review.
  • The system was expanded across multiple colleges within the AHC.
  • PROMO/TE© was integrated with Workday® and FACFACTS© for comprehensive faculty data tracking.

Main Results:

  • PROMO/TE© improved communication, transparency, uniformity, and efficiency in the P&T process.
  • Annual cost savings of $217,198 were achieved by eliminating hard copy packets and reducing time spent.
  • An average 10% increase in P&T approvals was observed since the system's inception in 2012.

Conclusions:

  • The PROMO/TE© system offers significant benefits, including enhanced efficiency and cost savings.
  • PROMO/TE© facilitates tracking of P&T trends across various demographic subgroups.
  • The PROMO/TE© system serves as a valuable model for other academic health centers.