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Optimizing Documentation in Dental Trauma Cases: Quantitative and Qualitative Analysis.

Gözde Karaçor¹, Ece Eden¹

¹Department of Pediatric Dentistry, School of Dentistry, Ege University, İzmir, Turkey.

Dental Traumatology : Official Publication of International Association for Dental Traumatology

|December 27, 2025

Summary

Managing dental trauma emergencies is challenging, especially documentation. A Patient Management Software (PMS) tool shows promise for improving recording and training, enhancing patient care and research.

Keywords:

dental records electronic health record missed diagnosis tooth injuries

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Area of Science:

Dentistry
Health Informatics

Background:

Traumatic dental emergencies present significant documentation challenges.
Effective management requires robust data collection and analysis.

Purpose of the Study:

To quantitatively and qualitatively analyze the current state of traumatic dental emergencies.
To evaluate end-user experience with a "Add Dental Trauma" dialog box in Patient Management Software (PMS).

Main Methods:

A 2-stage study involving online questionnaires, one-to-one interviews, and qualitative "think-aloud" analysis.
Quantitative evaluation of the PMS dialog box using the DeLone and McLean Information System Success Model.

Main Results:

Lack of staff and materials are key challenges in emergency dental trauma care.
Dentists feel responsible for treating dental trauma, with varying capabilities based on setting and specialty.
The "Add Dental Trauma" dialog box in PMS shows benefits but requires further improvements and user training.

Conclusions:

Standardized documentation is crucial for managing traumatic dental emergencies.
The "Add Dental Trauma" PMS tool can enhance data recording and interoperability.
Targeted training can improve PMS adoption and support better dental trauma care and research.