An Automatic Data Extracting Method for REDCap Folder Mapping: An Example for Cardiological Clinical Case

The increasing complexity of biomedical and bioengineering research demands robust data management strategies to ensure data integrity, traceability, and effective collaboration. The Research Electronic Data Capture (REDCap) platform is widely used for clinical and research data collection, yet it lacks a standardized framework for organizing project files. This limitation can pose significant challenges in large-scale and multidisciplinary studies, particularly in cardiovascular bioengineering, where heterogeneous data sources, such as patient demographics, bioimaging, and biosignals, must be efficiently integrated. This paper proposes a systematic methodology for the mapping of REDCap folders to standardize the organizational structure of research project directories. The approach defines a hierarchical model that reflects the logical flow of data, from raw acquisition to processed outcomes, and includes a set of best practices and a customizable template adaptable to different research contexts. The methodology has been validated in a cardiovascular use case, demonstrating its effectiveness in improving data traceability, accessibility, and overall project organization. The framework significantly reduces the time required for data retrieval and management, minimizes the risk of data misplacement, and enhances collaboration among researchers and data analysts. These results highlight the potential of the proposed method to strengthen data governance and reproducibility in biomedical and clinical research environments.