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EDMS: what it was, is, and could be.

Jean T Foster¹

¹Health Information Management Services, Pitt County Memorial Hospital, Greenville, North Carolina, USA.

Topics in Health Information Management

|October 31, 2002

Summary

Implementing an Electronic Document Management System (EDMS) requires careful consideration. This case study details the trials and advantages of a healthcare provider

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Area of Science:

Healthcare Informatics
Information Management Systems

Background:

The transition from paper-based records to digital systems is a significant undertaking for healthcare organizations.
Early adoption of Electronic Document Management Systems (EDMS) presented unique challenges and learning opportunities.

Purpose of the Study:

To describe the experience of Pitt County Memorial Hospital (PCMH) in implementing and transitioning Electronic Document Management Systems (EDMS).
To highlight the challenges encountered and the benefits derived from adopting EDMS in a large healthcare facility.

Main Methods:

A retrospective case study approach was used.
The article details the hospital's journey from paper records to an initial EDMS implementation in 1992 and a subsequent conversion to an updated EDMS in 1999.

Main Results:

The implementation of an EDMS involved overcoming numerous obstacles.
The transition to automation offered significant advantages for document management within the hospital.

Conclusions:

The decision to implement an EDMS should be approached with thorough planning and awareness of potential difficulties.
Successful EDMS adoption can lead to substantial improvements in healthcare information management.

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