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Published on: November 10, 2016
Automated Dispensing Cabinet Functionality Expansion to Reduce Controlled Substance Inventory Discrepancies.
James A M Rhodes1, Bryan C McCarthy2, Anthony C Scott3
1UChicago Medicine, Chicago, IL, USA.
Automated dispensing cabinets (ADCs) can cause medication errors. Expanding ADC cassette use reduced controlled substance discrepancies but increased cassette dispensing errors, highlighting a trade-off in medication safety.
Area of Science:
- Health Informatics
- Pharmacy Practice
- Patient Safety
Background:
- Automated dispensing cabinets (ADCs) are susceptible to technology-induced errors during controlled substance dispensing.
- Existing enhancements to medication use processes have not fully addressed the impact of ADC functionality on controlled substance discrepancies.
Purpose of the Study:
- To assess how expanded ADC functionality influences technology-induced errors, specifically controlled substance discrepancies.
- To evaluate the effect of ADC cassette expansion on errors during blind inventory counts and cassette dispensing.
Main Methods:
- A quasi-experimental study over 18 months at 8 ADCs evaluated the expanded use of dispensing cassettes for high-usage, unit-dose controlled substances.
- Controlled substance dispenses, blind inventory count discrepancies, and cassette dispensing errors were compared before and after cassette expansion.
- Discrepancy and error rates were calculated using 1-week segments throughout the study.
Main Results:
- The proportion of cassette dispenses rose from 16% to 72% post-expansion.
- Controlled substance discrepancies significantly decreased from 11 to 7 per 1000 dispenses (P < .0001).
- Cassette dispensing errors significantly increased to approximately 28 per 1000 dispenses (P < .0001).
Conclusions:
- Expanding ADC functionality can reduce technology-induced controlled substance discrepancies.
- This expansion comes at the cost of a significant increase in cassette dispensing errors, indicating a need for careful management.
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