Funding model for embedded research: Impacts, challenges, and lessons learned for investigators

Embedding research mechanisms within Learning Health Systems can improve healthcare performance by informing program development and expansion, supporting strategic planning, and demonstrating value. The role of the investigator is crucial in partnered funding mechanisms, and there is a growing need to better understand how investigators operate in this space. This evaluation assessed the impacts, challenges, and lessons learned by investigators funded through an embedded research program.

This was an outcome evaluation within the Department of Veterans Affairs healthcare system and followed an adapted version of the Centers for Disease Control and Prevention evaluation framework. Three data sources were used to generate information: a descriptive analysis of close-out reports, a comprehensive search of research databanks, and an online survey focused on high-priority areas. Participants were investigators whose projects took place during the FY2017-2021 funding period. During the funding period, 25 unique investigators completed projects.

Investigators indicated that the embedded research program had significant, meaningful impacts on their professional development, including generating tangible products that advanced their professional goals and more subtle impacts, such as increasing knowledge and experience, increasing multidisciplinary collaboration, and creating opportunities for professional development. Investigators also reflected on challenges, including issues with the data, logistical concerns, and disruptions due to COVID-19. Investigators identified lessons learned for future collaboration efforts, including the need for feasible and appropriate goals, as well as dedicated and trained support staff.

The insights from this evaluation provide understanding on the impacts, challenges, and lessons learned from the experiences of investigators participating in embedded research mechanisms. The impacts illuminated explicit ways in which investigators professionally benefited from this program, as well as challenges and lessons learned that offer insights into how future programs can be tailored. These findings offer ways to improve practices in implementing LHS in other large healthcare organizations.